BY-LAWS OF THE NEWMAR KOUNTRY KLUB
ARTICLE I
NAME
The name of this entity is the Newmar Kountry Klub, hereinafter called The Kountry Klub existing under the laws of the State of Indiana.
ARTICLE II
PURPOSE
The Kountry Klub is organized for the following purposes:
Section (1) Encourage and promote good fellowship through the use of recreational vehicles and camping among members.
Section (2) Promote the development of recreational vehicle facilities and the common good of recreational vehicle owners among its members and through cooperation with other appropriate organizations.
Section (3) Sponsor International, Regional, State/Provincial, Chapter meetings, rallies, special events, and caravans for its members.
Section (4) Provide a forum for the exchange of information dealing with recreational vehicles and to sponsor educational programs for their safe and courteous use on the highways and at campgrounds.
ARTICLE III
MEMBERSHIP & DUES
Section (1) The membership of the Kountry Klub shall consist of five classes of members:
(a) Class 1 Members shall be general members and shall be restricted to individuals or families owning or jointly owning any Newmar recreational vehicle whose application is subject to the approval of the Kountry Klub Board of Directors. Class 1 Members shall have no ownership in any RV Dealership.
(b) Class 2 Members shall be Newmar Corporate members and shall be restricted to employees of Newmar Corporation, and their families, nominated for membership by Newmar Corporation, subject to the approval of the Kountry Klub Board of Directors.
(c) Class 3 Members shall be Dealer members and shall be restricted to Newmar Corporation Dealers or employees of Newmar Corporation Dealers, subject to the approval of the Kountry Klub Board of Directors. A member who has ownership in any dealer of Newmar Corporation shall hold no office in the Kountry Klub, whether elected or appointed, at any level. Class 3 membership shall terminate automatically if these members cease to be an authorized Newmar Corporation Dealer.
(d) Class 4 Members shall be Honorary members restricted to individuals or families who do not own a recreational vehicle and which the Kountry Klub Board of Directors wish to honor for exceptional service to the Kountry Klub. Class 4 members shall hold no office in the Kountry Klub, whether elected or appointed, at any level. Class 4 membership shall terminate automatically if these members acquire ownership in a recreational vehicle of some other brand.
(e) Class 5 Members shall be Associate members and shall be restricted to former Kountry Klub members who no longer own their recreational vehicle but want to continue as members. Class 5 members shall hold no office in the Kountry Klub, whether elected or appointed, at any level. Class 5 membership must pay appropriate dues to the Kountry Klub and to any chapter of which they are members. Class 5 membership shall terminate automatically if these members acquire ownership in a recreational vehicle of some other brand.
ARTICLE III
MEMBERSHIP & DUES (CONTINUED)
Section (2) All Class 1 and Class 2 Members shall be entitled to a maximum of two (2) votes at all membership meetings. For the purpose of this section, all members of the family or joint owners of a Newmar recreational vehicle shall receive a maximum of two votes at all meetings of the membership. Class 3, Class 4, and Class 5 membership shall have no vote at any meeting.
Section (3) No membership shall be transferable except in the event of the death of a member leaving a husband or wife surviving, in which case the membership shall automatically pass to such husband or wife.
Section (4) Membership shall automatically terminate if a member ceases to own a Newmar recreational vehicle. Membership in any class may be suspended or terminated by the majority action of the Kountry Klub Board of Directors, for any activity deemed detrimental to the Kountry Klub. Membership shall terminate automatically if dues are not paid in full within thirty days of the date due. If membership is terminated for any reason, there shall be no dues refund.
Section (5) Members of the Kountry Klub may become members of any Kountry Klub Chapter.
Section (6) To join a Kountry Klub Chapter, one must be an active member of the Kountry Klub.
Section (7) Dues shall be set from time to time by the International Directors for membership in the Kountry Klub with approval by the Kountry Klub Board of Directors. Membership shall be for one year, three years, or other terms as the International Directors may set. Kountry Klub Chapter membership dues shall be established by their respective Officers, a vote of the chapter membership and approved by the appropriate Regional Directors.
Section (8) Life Member: Should a life member sell their Newmar unit, they will automatically become an inactive member. They may purchase the Kountry Klub magazine by contacting the Kountry Klub Office each calendar year.
ARTICLE IV
ORGANIZATION
Section (1) The Kountry Klub shall be organized in the manner deemed most likely, by the Board of Directors to accomplish the purposes of the Corporation. The organization shall include the Kountry Klub, its Board of Directors, International Directors and Members-At-Large.
Section (2) The International Directors shall be appointed by the Kountry Klub Board of Directors and shall be responsible for the organization and supervision of the various regions. No term limit. At Newmar Corporation’s discretion, the candidate for the position of the International Directors may or may not be an employee of the Newmar Corporation. Duties, responsibilities, and benefits are listed in the Operations Manual. The International Directors shall appoint Region Directors, and the Special Events Directors each such appointment shall be approved by the Kountry Klub Board of Directors. State/Provincial Directors shall be appointed, with prior approval of the International Directors, by the Region Directors within whose Region that State/Province lies. Special Events Hosts shall be appointed, with prior approval of the International Directors, by the Special Events Directors. The International Directors shall have no ownership in or employment with any RV Dealer.
Section (3) Members-At-Large are elected into office by the general membership. Elected members are also a member of the Kountry Klub Board of Directors, representing all of the members. Duties, responsibilities, and benefits are listed in the Operations Manual. Term of office is three years. Members who intend to compete for the position must file notice with the International Directors prior to the established deadline. This deadline will be announced for 2 months prior to the cutoff date. Former International Directors cannot follow their term as International Directors as a candidate for the position of Member-At-Large until their replacement has completed their term of office as International Directors or 3 years has taken place, whichever comes first. The Members-At-s-Large will be determined by the candidate receiving the most votes on the first ballot. Should the Members-At-Large not complete the full term of office, the Kountry Klub Board of Directors shall appoint a member to serve in this capacity until a new election can be held at an appropriate time. The Members-At-Large shall have no ownership in or employment with any RV Dealer.
ARTICLE IV
ORGANIZATION (Continued)
Section (4) The Kountry Klub Board of Directors shall, from time to time, set policy and organizational requirements for all Region, State/Provincial Kountry Klub Chapters and Special Events. All Kountry Klub Chapters shall submit a proposed plan of organization to the International Directors, who shall be responsible for the review and approval of each plan.
Section (5) The day-to-day management and leadership of the Kountry Klub shall be the responsibility of the International Directors who shall have control over the affairs of the Kountry Klub, subject to these By-Laws and the approval of the Kountry Klub Board of Directors.
ARTICLE V
NEWMAR KOUNTRY KLUB BOARD OF DIRECTORS
Section (1) The general affairs of the Kountry Klub shall be controlled by a Board of Directors consisting of up to seven (7) members.
Section (2) Up to five members of the Board may be selected and appointed by Newmar Corporation. The sixth member shall be the International Directors. The seventh member shall be the elected Members-At-Large.
Section (3) The Board of Directors shall select and appoint the International Directors, who shall also serve as a member of the Board. The Board of Directors will meet and elect a Board President, Vice-President, and Recording Secretary.
Section (4) The Board of Directors may hold meetings at such times and places as it deems proper. A majority of the members of the Board of Directors shall constitute a quorum and may conduct business. All actions by the Board shall require a majority vote of the Directors present. Minutes will be kept and distributed to those not present for information purposes.
Section (5) The Board of Directors may establish such committees as it, from time to time, deems appropriate and invest such committees with all appropriate authority. By way of illustration and not limitation, these committees may include: an executive committee, a nominating committee, an admissions committee, an information and education committee, and a government and legislative affairs committee.
ARTICLE VI
MEETINGS
Section (1) Membership meetings shall consist of an annual meeting and any special meetings which may be required. The time and place for the annual meeting shall be set by the Board of Directors and at least 30 days’ notice shall be provided to the membership. Special Kountry Klub meetings may be called at the direction of a majority of the Board of Directors or 25 percent of the Kountry Klub members. International Rally dates and location shall be selected by the International Directors with the approval of the Kountry Klub Board of Directors.
Section (2) At all meetings the order of business shall be as follows:
(a) Read the minutes of the immediate prior meeting for information and approval.
(b) Reports of officers and International Directors.
(c) Reports of committees.
(d) Old business.
(e) New business.
(f) Proposal of business from the floor.
Section (3) Unless specified otherwise, all meetings shall be conducted by the rules of parliamentary practice as contained in Robert’s Rules of Order, Revised Edition.
ARTICLE VII
AMENDMENTS
Proposed amendments to these By-Laws shall be submitted to the Kountry Klub Board of Directors in writing and must be approved by a majority of the Directors present at a legal and duly called meeting of the Kountry Klub Board of Directors.
BY-LAWS OF THE NEWMAR KOUNTRY KLUB
REGIONS, STATES/PROVINCES & CHAPTERS
ARTICLE I
RULES
Section (1) Newmar Kountry Klub By-Laws shall apply to all Region, State/Province, and Chapter, and Special Events activities in addition to any and all By-Laws contained within the sections pertaining to Regions, State/Provinces, Chapters, and Special Events.
ARTICLE II
MEMBERSHIP AND DUES
Section (1) Membership in the Newmar Kountry Klub shall be a pre-requisite to membership in any Kountry Klub Chapter.
Section (2) Any Newmar Kountry Klub member may join one or more Chapters. Chapter membership dues shall be established by the Chapter Officers, a vote of the chapter membership and approved by the Region Director. Chapter membership dues shall be for a period of one calendar year and shall expire at a time determined by the Chapter Officers. All Chapters shall be financially self-supporting.
Section (3) Regional Directors/Special Events Directors, State/Provincial Directors and Chapters shall submit a Financial Report once a year. Date and details shall be determined by the International Directors.
ARTICLE III
ORGANIZATION
Section (1) Kountry Klub Officers are as follows:
International Directors
Region Directors/ Special Events Directors
State/Provincial Directors/ Special Events Hosts
Chapter Officers
Section (2) Region Directors shall be appointed by the International Directors with the approval of the Kountry Klub Board of Directors. Duties, responsibilities, and benefits are listed in the Operations Manual. Region Directors will be appointed for a three-year term, with one-year extensions at the discretion of the International Directors. Region Directors must be a resident of the appointed region. If a Region Director does not complete the term of office, the International Directors may appoint another member as Directors for the remainder of their term. The International Directors may appoint an Interim Region Director from outside of a Region if no candidate is available within the Region.
Section (3) State/Provincial Directors shall be appointed by the Region Directors with prior approval by the International Directors. State/Provincial Directors must be a resident of the State or Province appointed. Duties, responsibilities, and benefits are listed in the Operations Manual. There is no term limit, however, State Directors will be appointed for a one-year term, to be extended at the discretion of the Regional Directors. If a State/Provincial Directors does not complete their term of office, the Region Directors may appoint another Director, with approval of the International Directors. Regional Directors may appoint an Interim State Director from outside the state if no candidate is available, with prior approval of the International Directors. When appropriate two or more states may be combined when filling the position of State Director, with approval of the Region Directors and prior approval of the International Directors.
Section (4) Chapters shall be comprised of Kountry Klub members for the purpose of local enjoyment and involvement. Six or more Kountry Klub members shall be required to start a Kountry Klub Chapter. Duties, responsibilities, and benefits are listed in the Operations Manual. Chapter Officers shall consist of a President, Vice-President, Secretary and Treasurer. The offices may be separate or combined for Secretary and Treasurer. Officers shall be elected for a one-year term and may be re-elected. Chapters may elect or appoint additional officers if they so desire. Each State/Province can have one or more Chapters. It is strongly recommended that all Chapter Officers reside within the State/Province where the Chapter is located.
Section (5) Special Events Directors shall be appointed by the International Directors with the approval of the Kountry Klub Board of Directors. Duties, responsibilities, and benefits are listed in the Operations Manual. The Special Events Directors will be appointed for a three-year term, with one-year extensions at the discretion of the International Directors. If the Special Events Directors do not complete the term of office, the International Directors may appoint another member as Directors for the remainder of their term. The Special Events Directors may not have ownership in or be an employee or contractor of a tour company.
Section (6) Special Events Hosts shall be appointed by the Special Events Directors with prior approval of the International Directors, after completion of a Kountry Klub approved training program. The number of Host positions will be determined by the International Directors. Duties, responsibilities, and benefits are listed in the Operations Manual. There is no term limit, however, Special Events Hosts will be appointed for a one-year term, to be extended at the discretion of the Special Events Directors. Special Events Hosts may not have ownership in or be an employee or contractor to a tour company.
ARTICLE IV
RALLIES & MEETINGS
Section (1) Each Region shall have one or more rallies per year, under the jurisdiction and supervision of the Region Directors for that Region. Dates, location, and cost of Region Rallies shall be determined by the Region Directors with the approval of the International Directors.
Section (2) Each State/Province shall have one or more rallies per year, under the jurisdiction and supervision of the State/Provincial Directors. Dates, location, and cost of State/Provincial Rallies shall be determined by the State/Provincial Directors with approval of their Region Directors.
Section (3) Each Chapter shall have one rally/meeting a year or more when possible. All meetings shall be conducted by the rules of parliamentary practice as contained in Robert’s Rules of Order, Revised Edition. Rally/Meeting dates must be approved by State/Provincial Directors.
Section (4) Special Events Directors shall coordinate their Special Events Hosts to provide events for members of the Kountry Klub. A concept proposal shall be presented to the International Directors to discuss event viability before approval to proceed is given. A final formal proposal shall be presented to the International Directors for approval and load added prior to funds being placed on the event, or promotion by the Klub.
Section (5) Special Events Hosts shall plan and/or execute one Special Events as Lead or Co-Host each year, to remain active, under the direction of the Special Events Directors with approval by the International Directors.
ARTICLE V
ADVISORY BOARD
Section (1) The Region and Special Events Directors shall serve as advisors to the International Directors. Recommendations for changes to the Kountry Klub Policy shall be submitted to the International Directors in writing.
ARTICLE VI
AMENDMENTS
Proposed amendments to these By-Laws shall be submitted to the Kountry Klub Board of Directors in writing and must be approved by a majority of the Directors present at a legal and duly called meeting of the Board of Directors
ARTICLE VII
OPERATIONS MANUAL
The Operations Manual shall be the governing document of the Kountry Klub, by which the Klub shall conduct business. The Operations Manual, with the exception of the Bylaws, may be revised by the International Directors for updates, additions, and deletions, with the President of the Board of Directors being made aware of changes. Any changes that affect monetary benefits must be approved by the Newmar Kountry Klub Board of Directors.
